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Untitled Document Sept. 5, 2006

I would like to take a moment to thank students, staff, and parents for a tremendous effort to make the 2006-2007 Eyer school year opening a safe and enjoyable experience. The implemented plan worked remarkably well. Unfortunately, the weather has not been as cooperative as we would have liked, so the portables are still being readied for use. The completion of the boardwalks around the portables continues to be a concern. As mentioned in my previous correspondence, we have reassessed the situation and have found that we indeed need to continue the plan for the second cycle. Basically, what this means, is that on Monday, Sept 11th, the 8th graders of Eyer will not report to school, and on Tuesday, September 12, the 6th graders of Eyer will not report to school. All students will have missed 2 days of school and we have managed to provide 6 days of construction for that cost. We will not extend this plan again for this start of school. All students will report for school on Wednesday, September 13th, and will continue a normal schedule from that time.
Again, thank you for your support. We will continue to work toward providing a safe, nurturing environment in which our students can grow socially, emotionally, and academically.

Please note that you can not get to the Shoemaker drop off site for Eyer in the morning by using Buttonwood Street. Buttonwood Street does not work well for the morning, but it is an excellent choice to join the line for pick up in the afternoon. For more information on traffic patterns, return to the Eyer home page and scroll down on the construction information icon.

August 29, 2006

Dear Parents,

Please read this letter as a follow-up to the correspondence that you received from me last week. There have been some additional developments at Eyer since that time. It is now clear that the portable classrooms that are intended for the office, guidance department, health room, and 7th grade classrooms will not be ready for occupancy on the first day of school. The office and guidance department will continue to be located in the family and consumer science room. The health room will be located in the downstairs conference room with an accessible bathroom next to it. A receptionist will be located in the lobby entrance of the school next to the gymnasium. This will be the greeting area for all parents and visitors because they will be walking down from the Shoemaker parking lot as outlined in the previous letter.

We are implementing a contingency plan for the 7th grade portables and there are implications for the students and your family. The plan is based on a “phasing in” philosophy that will help provide a safe and smooth opening for the students at Eyer. For each of the first four days of school, we will provide instruction for 2 of the 3 grade levels. This will minimize the effect on any one group of students, allow for “phasing in” of traffic patterns before and after school, allow for all students to become comfortably acclimated to a new arrangement of existing classrooms, and provide an opportunity for our food service workers to provide lunch to a smaller population for the first prepared lunches in their smaller and relocated kitchen. It also allows for the instruction of all students present in regular classrooms for the first week of school. At the end of the first week of school (4 school days), we will either be prepared to open the portable classrooms or we will notify you that we are extending the schedule for the completion of the cycle of days. The maximum number of days for this plan is 6. We will provide 6 days of construction and 1 weekend at the cost of 2 school days per student. If we reach the 6-day mark and are still unable to occupy the portables, another plan will go into effect and you will be notified about that when and if it happens. It will not require missing any more days of school for any students however.

The schedule for the first 4 days of school is as follows:

-Tuesday, September 5th – Grades 6 and 8 report, Grade 7 students do not report to school today.

-Wednesday, September 6th - Grades 6 and 7 report, Grade 8 students do not report to school today.

-Thursday, September 7th - Grades 7 and 8 report, Grade 6 students do not report to school today.

-Friday, September 8th - Grades 6 and 8 report, Grade 7 students do not report to school today.

This completes the first phase of the contingency plan. It is our hope that at this time the portables will be up and running and all students will report to school beginning on Monday, September 11th. You will be notified if there is a need to move to the next phase of the plan. The second phase of the contingency plan, if necessary, is as follows:

-Monday, September 11 - Grades 6 and 7 report, Grade 8 students do not report to school today.

-Tuesday, September 12 - Grades 7 and 8 report, Grade 6 students do not report to school today.

This completes the second phase of the contingency plan. On Wednesday, September 13th, all students report to school whether the portables are ready or not. If they are not ready, I will share the plan for classroom utilization at that time.

Thank you for your help in the implementation of this plan. We are all striving for the best possible learning situation for our students. I will post updates on the website ( as they develop. The previous letter about the traffic patterns around the school is still in effect. I will also inform you through memos sent home with the students as the plan progresses. The staff will be spending more time this year with all students in the orientation process because we want all students to understand the schedule and to feel comfortable with the changing procedures at our school. I wish you a wonderful school year and offer you and the staff my commitment to continue the Eyer tradition of putting students first.

The East Penn School District is an equal opportunity education institution and will not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, sex, age, religion, ancestry, disability, union membership or other legally protected classification. Announcement of the policy is in accordance with state and federal laws, including Title VI, Title IX, Section 504 and Americans with Disabilities Act. Copyright 2009 East Penn School District.
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